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CAMP POLICIES

POLICIES AND PROCEDURES … EVERYONE’S FAVORITE!

CBNW COVID Plan

Please go to our COVID Policies page and read through our COVID-19 Handbook and all of our policies and procedures that are new to our programs.

Confirmation

Once all registration requirements are met, confirmation emails/letters will be sent out confirming camper session assignment. We will do our best to place your camper in your preferred session.  However, final placement in sessions may depend upon availability and suitability of the camper to the specified session.

Although we can accommodate 28 campers per session, we are limited to the number of campers we can accept, per session, with conditions that require the use of wheelchairs, tube feeding, and other types of specialized care.

While the CBNW Team works tirelessly to provide the camp experience for all, we reserve the right to refuse or cancel enrollment of any applicant, for any reason.

Camper Assessment Policy

Camp Beausite Northwest works tirelessly to ensure that all of our campers are supported the way that they need, while they are here and attending our programs. It is imperative that CBNW assess all campers prior to their attendance to camp. Most assessments will be completed prior to a camper’s first-time arrival to camp. However, Camp Beausite Northwest will reassess any and all campers on a case-by-case basis in the event of a change in behavior or support needs.

CBNW asks that all families, caregivers, and case managers are aware and supportive of this need. Our primary purpose of any assessment is to ensure that we have the working knowledge to properly support any camper who attends Camp Beausite Northwest. We believe wholeheartedly that the more we know – the better we can support your camper.

Our assessment of a camper can rely on information gathered from some or all of the listed entities below, which includes but are not limited to, the following:

  • Legal Guardians
  • Medical and Healthcare Providers
  • DSHS Person Centered Service Plans
  • School Developed Individualized Education Programs
  • CBNW Registration and Information Forms
  • Police Records
  • CPS/APS Reports
  • Public Narrative on Social Media Platforms

All campers are classified at Camp Beausite Northwest based on their staffing ratio needs on a scale of 1 through 4. Our formula is simple and helps us, at its most basic, to decide on the level of staffing care and the number of staff needed for a camper during a program. Beyond the simplicity of staffing ratios, it supports staff and legal guardian communications and expectations of need.  We have some campers who will always need or require one-on-one staff support and we have some campers whose classifications may ebb and flow based on their own fluctuations. The following is a list of our general classifications for our campers:

Class     Staff Ratio     Description

1                1:1            Camper requires ADL care for all needs
2                1:2            Camper requires ADL care for most needs
3                1:3            Camper requires ADL care for some needs
4                1:4            Camper requires little ADL assistance

Camp Beausite Northwest is incredibly grateful for all of the information that is provided to us in order to ensure the best care and the best support for your camper. If you have any questions about this process, please feel free to contact us at your convenience at info@campbeausitenw.org or 360-732-7222.

Camper Behavior Policy

Camp Beausite Northwest is dedicated to creating a safe, supportive, and caring environment for all campers, volunteers, and staff. The camp environment and experience is only possible when our camp family is functioning together as one and we are lifting each other up. All of our campers come to us with unique needs that we are dedicated to understanding and supporting.

Camp Beausite Northwest has instituted a camper behavior policy in order to ensure the safety of all campers, volunteers, and staff. It is important for every legal guardian to know and understand that Camp Beausite Northwest has the right to refuse service, or stop service, during program for any camper for any reason.

We recognize that all campers have unique backgrounds and circumstances. CBNW is dedicated to providing understanding to each of those circumstances and a decision to send a camper home is never made lightly. CBNW staff will work with the legal guardian of the camper (as much as possible) through various communication methods to ensure the best support is being given before a decision is made. We ask that all legal guardians support the process that we go through to ensure the well-being of their camper and all CBNW participants.

It is important to note that there are serious situations that may call for an immediate dismissal of a camper from a camp program and property. Additionally, CBNW may opt to deny registration of a camper due to prior history of behaviors that violate the CBNW Camper Behavior Policy. The following are examples of potential incidents or behaviors that are not tolerated at Camp Beausite Northwest:

  • Assault (can include intentional spitting) or injury to others
  • Sexual aggression
  • Nighttime eloping
  • Possession of prohibited items like firearms or drugs
  • Self-harm and injury
  • Property destruction, theft, arson
  • Chronic bullying and threatening
  • Intentional endangerment of others

These situations are always evaluated on an individual and case-by-case basis and can be re-evaluated for camp participation after a period of pre-determined time or a documented change of behavior. Our goal at CBNW is to work with our camper’s support teams to ensure a successful return to camp.

If you have any questions or concerns about this policy please feel free to reach out at info@campbeausitenw.org or 360-732-7222.

Health Screening Policies

CBNW is committed to the health and safety of our campers, families, and staff during all programs. Which is why it is imperative that we implement health screening procedures for all campers and staff at the start of every camp program.

There are a few ways that we can responsibly mitigate the spread of any flu or cold at camp and we are rising to the challenge to protect everyone.

STEP 1:  Prior to coming to camp – if you are sick or have a fever, please call our office to try and reschedule. We will do our best to accommodate you.

STEP 2:  At check-in our nurse and/or health staff will do a routine health check for all of our campers. We will do a temperature check and general health screening. If you have a temperature over 100.0°F you may not be allowed to stay at camp.

STEP 3:  During camp, our Nurse and staff will monitor all camper health. If at any point a camper has a fever or is showing signs of being ill, we will phone home and discuss the next steps.

We are implementing these procedures to insure that we are taking the necessary steps to prevent the spread of any illnesses. Many of our campers have compromised immune systems, and it is imperative that we act and react responsibly in the care of our camp family.

Refunds and Cancellations

Cancellations and refunds can be tricky and we know that there are always all kinds of reasons for needing to cancel. Over the years CBNW has taken on the responsibility of a large annual loss (tens of thousands of dollars each year) due to cancellations and early departures from programs. We have made the incredibly difficult decision to share that burden with our camp family. We will do everything we can to work with you, but we truly need our families to communicate with us as soon as possible when a cancellation is happening so we can work hard to fill that camper space. Thank you for understanding the reality of this policy.

Cancellations 15 days or more prior to the start of program are eligible for a refund or transfer to another program (if available).

  • Cancellations within 14 days are responsible for the full cost of the session.
  • All campers are required to submit credit card information upon enrollment, and the card may be charged if respite funds could not be utilized successfully by CBNW.
  • CBNW is not permitted to utilize DDA funds if a camper does not attend a session or goes home early.
  • No refund will be made if a camper has attended any part of a session, or has been sent home for any reason before completing the session, this includes COVID.

We know that some circumstances are extenuating, please reach out to discuss with us. We will do our best to accommodate and create a payment plan. 360-732-7222

Emergency Procedures

CBNW has emergency protocols and procedures that we train our staff on and run drills during camp. We have a nurse onsite with us 24 hours a day during all of our programs and our awesome East Jefferson County Emergency Medical Services teams are only a few miles away.

  1. Jefferson Healthcare in Port Townsend is our hospital and emergency room.
  2. Any individual emergencies will be communicated with camper families as soon as possible.
  3. For any camp evacuations we will meet at H.J. Caroll Park located in Chimacum, WA.
  4. In the event of an evacuation that occurs that prevents us from returning to camp, all parents and guardians will be contacted by camp staff to come and pick up their campers.

Designated Emergency Response Individual

CBNW is hopeful that every camper is able to complete their session with us – that is our goal for them and for you. However, there are many different types of scenarios that can occur that require the immediate pick up of your camper, inclusive of, but not limited too:

  1. Behavioral Challenges
  2. Sleeping Difficulties
  3. Homesickness
  4. Injury
  5. Emergency Room Trips
  6. Hospitalization
  7. Any other things that may come up

Upon communication of these scenarios from a CBNW director, the designated emergency response individual must be available to attend to the needs of your camper within FOUR HOURS of the initial attempt of contact.

If your camper’s primary caregiver or guardian is out of town or unavailable during their time at camp, you must designate a backup individual that is the following:

  1. Has been notified of this status of backup support
  2. Is within a four-hour response time to physically be at camp or any designated location (hospital/ER).
  3. Has the transportation needed to pick up your camper
  4. Will be available to respond 24 hours a day for the duration of your campers stay

CBNW does not implement this policy lightly, however, it has become increasingly needed to ensure that there is a backup plan for these types of situations. After the initial response time has concluded, CBNW reserves the right to charge $100 per 15-minute increment beyond the initial four-hour response time window.

These emergent situations often take several staff to manage the incidents along with loss of sleep, resources, and support for the rest of camp and those staff members primary duties. It is of the utmost importance that you are prepared for a situation of this nature to occur.

Camp Beausite Northwest © 2023. All rights reserved. Camp Beausite Northwest is a 501(c)(3) nonprofit organization.